Motions for 2014 AGM

The following motions have been received for the Annual Meeting:
(names of submitters have been removed for publication to website)

  1. All voting members of the board must be elected at the AGM for them upcoming season.
  2. A Caterer who signs an agreement with East York Curling Club Inc to provide food service to the club and pays rent to operate his business at the club, will be the exclusive caterer and provide all food services to the club. There are three exceptions to this motion.
    – Food provided by a sponsor at no charge
    – pot luck events where food is provided by members at no charge
    – Food that cannot be prepared in the facility. Eg: pizza
    1. The board should arrange directly with the club manager on behalf of all the leagues with regards to time limits for games–both regular season and the playoffs. It is neither productive or fair to our members to have playing times differ across the nights.
    2. The board should institute a system whereby volunteers who contribute a certain a certain number of unpaid hours are rewarded with either a discount on the
      Following years registration or some other financial incentive.
  3. Constitutional/Bylaw Amendments for EYCC:
    1. The President shall be elected from the current Board of Directors
    2. Members of EYCC in good standing who are not able to attend the AGM are able to vote in advance via email and / or an online voting protocol as best out by the Governing Body The member must complete the required documentation in person at least one week prior to the AGM. Electronic votes must be emailed to the secretary or his/her designate 24 hours prior to the AGM start time in order for the vote to be counted.
  4. I have the following 3 motions regarding for changes to the constitution.
    1. Article 3 – Membership (Last paragraph)

      First sentence changed to:
      League memberships and their associated fees shall be set by the Board of Directors prior to each curling season.

      Also, it should be a separate sentence on its own, as it is not closely related to the following section.

      The word classes is confusing and I didn’t know what this meant the first time I read this sentence.
      There is no mention of the word classes in any of our application forms or other places on the EYCC website.

    2. Article 3 – Membership (Last paragraph)
      The section about Honourary Life Members. Should read:

      An Honourary Life Member shall be an individual who has contributed outstanding service to EYCC which is deemed to warrant special recognition. The Board of Directors may recommend a member for an Honourary Life Member to the general membership at the AGM. The members present at the AGM need to approve the appointment by a simple 50% majority. An Honourary Life Member shall receive a free Social Membership. If the Honourary Life Member wishes to participate in a (or several) Leagues, the Social Membership fee shall be discounted from their League Membership fees.

      I support and like our current volunteers, but I don’t think a full yearly membership should be awarded. Can be 600+ per year for multi-leagues.
      Secondly, although nobody has been appointed yet and Board members are responsible, I think a general membership approval is a must to prevent favouritism. I myself am very irresponsible and would get myself and my mixed friends elected to the Board just to appoint myself as an Honourary Life Member. 😉

    3. Article 18 – Amendments to this Constitution

      The last sentence should be amended to:
      Adoption of amendments must have the approval of at least two-thirds of the votes cast by members in good standing present at the AGM.

      Without the change this can be interpreted as the entire membership. We can barely get 1/5 of the membership to attend an AGM meeting. We would not be able to amend the constitution ever if 2/3 of the entire membership would have to vote on an amendment.

  5. “New dishes and cutlery for 120 in the kitchen”
  6. Be it resolved that we remove, from the proposed consitution of the EYCC, the following sentence from Article 8: “The Ontario Curling Association / Toronto Curling Association Representative shall be appointed to the Board of Directors by the incoming Board of Directors.”